{"id":2988,"date":"2024-06-14T12:40:36","date_gmt":"2024-06-14T16:40:36","guid":{"rendered":"https:\/\/trinmax.com\/nmax\/scannmax\/"},"modified":"2026-10-01T09:11:23","modified_gmt":"2026-10-01T13:11:23","slug":"scannmax","status":"publish","type":"page","link":"https:\/\/trinmax.com\/en\/nmax\/scannmax\/","title":{"rendered":"ScanNmax"},"content":{"rendered":"\t\t
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ScanNmax<\/h1>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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Save 5 minutes every 15 seconds<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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\n\t\t\t\t\t\t\t\t\tThe first automated invoice processing solution for\nMaximo Application Suite<\/a>.\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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\n\t\t\t\t\t\n\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t\tGet a demo<\/span>\n\t\t\t\t\t<\/span>\n\t\t\t\t\t<\/a>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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\n\t\t\t\t\t\n\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t\tDownload the brochure<\/span>\n\t\t\t\t\t<\/span>\n\t\t\t\t\t<\/a>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t
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Is your invoicing process taking too long?<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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The current manual invoicing process is time-consuming, resource-intensive, and prone to errors, leading to various problems. Handling documents, from receipt to registration, requires a significant investment of time and manpower. This inefficient approach increases the risk of human error and delays, potentially resulting in late payments, which negatively affect cash flow and supplier relationships.<\/p>

To address these challenges, ScanNmax offers an automated solution that manages the entire invoicing process. This allows companies to strategically reallocate resources to other priorities, ensure data accuracy, make timely payments, and maintain strong supplier relations.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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Accelerate your operations with ScanNmax<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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Automate invoice creation with AI and OCR<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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The application, a data extraction software, enables automatic invoice creation within your EAM system using Optical Character Recognition (OCR), artificial intelligence (AI), and predefined templates for extracting invoice data. This secure application is hosted on Google Cloud. Customer data is not retained on the servers, as invoices are deleted once processed.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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Invoice Reception<\/h5>
Your AP inbox is integrated with the ScanNmax application, enabling automatic downloading of invoices sent directly to your email. The application can process various types of documents, whether they are scanned, photographed, or submitted electronically. For more information, please refer to our FAQ.<\/div>\t\t\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t
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Select the invoice you wish to process<\/h5>
Users can set colour codes to identify problems, and sort invoices according to various criteria such as date received, invoice date, amount or flagged status. Additionally, invoices can be retrieved by entering information from the corresponding email or attached documents into the search bar.<\/div>\t\t\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t
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View and validate the information<\/h5>
Compare the information automatically recorded with that on your original invoice, all on a single screen.<\/div>\t\t\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t
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Click on \"Create Invoice\"<\/h5>
Users can either continue processing invoices in the application or view the invoice just created in Maximo Application Suite.<\/div>\t\t\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t
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Successful Payment Management<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t
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New in ScanNmax<\/h6>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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Your invoices don\u2019t need to wait
for you anymore.<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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Let ScanNmax handle the invoices that don\u2019t need your attention. When all your defined criteria are met<\/strong>, the invoice is automatically created in Maximo, so your team can focus on the exceptions only.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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\n\t\t\t\t\t\tAll lines and amounts match the purchase order.\t\t\t\t\t<\/p>\n\t\t\t\t\n\t\t\t<\/div>\n\t\t\t\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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\n\t\t\t\t\t\tAll invoiced items have been received.\t\t\t\t\t<\/p>\n\t\t\t\t\n\t\t\t<\/div>\n\t\t\t\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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\n\t\t\t\t\t\tAll your defined criteria are met.\t\t\t\t\t<\/p>\n\t\t\t\t\n\t\t\t<\/div>\n\t\t\t\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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\n\t\t\t\t\t\t\n\t\t\t\t\t\t\tSafety Net Evaluation Passed\t\t\t\t\t\t<\/span>\n\t\t\t\t\t<\/h5>\n\t\t\t\t\n\t\t\t\t\t\t\t\t\t

\n\t\t\t\t\t\tAll quantities, prices and amounts are validated.\t\t\t\t\t<\/p>\n\t\t\t\t\n\t\t\t<\/div>\n\t\t\t\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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Prefer to review everything? Leave it turned off.<\/p>

Your team reviews the invoice and clicks Create<\/em> when ready.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t

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Automatic Invoice Creation<\/strong>\n <\/i>On<\/span><\/div>\n
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Check 1<\/small>PO Match<\/span><\/div>PASS<\/b><\/div>\n
Check 2<\/small>Receiving<\/span><\/div>PASS<\/b><\/div>\n
Check 3<\/small>Business Rules<\/span><\/div>PASS<\/b><\/div>\n
Check 4<\/small>Safety Net Evaluation<\/span><\/div>PASS<\/b><\/div>\n
Invoice Creation in Maximo<\/svg><\/div>\n <\/div>\n<\/div>\n
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\n !<\/span>\n If any check fails, the invoice stays in ScanNmax for your team to review.<\/span>\n<\/div>\n